Price the scope change, state the schedule impact, and get it signed before the crew builds it — instead of arguing about it at final invoice.
The homeowner asks for an extra outlet, the crew opens a wall and finds rot, the tile the client chose costs more per square foot. The work happens because the crew is standing there, and the conversation happens at final invoice, where it is a dispute rather than an agreement. This agent turns the change into a priced, signed document before the work is done. Built on Agentplace: the agent runs on its own page, so a visitor finishes the whole request in the conversation.
Writes the document the crew never has time to write.
Captures the change from a photograph and a description sent by whoever is on site.
Prices it from your rate card — labor hours, materials, markup — rather than a guessed round number.
States the schedule impact in days, which is the part homeowners actually argue about later.
Sends it for electronic signature before the work proceeds, and flags when work starts unsigned.
Distinguishes owner-requested changes from discovered conditions, because they read differently.
Keeps a running total of approved changes against the original contract value.
The barrier is never the price. It is that pricing and writing the document takes half an hour that the project manager does not have while three jobs are running. Removing that half hour is the entire fix.
Capture, price, sign.
A crew lead sends a photograph and a description. The agent asks the two or three questions that make it pricable — area, material, access, whether it affects other trades.
It builds the change from your labor rates, material costs and markup, itemized so the client can see what they are approving, and calculates the schedule impact in days.
It sends for signature, notifies the project manager, and flags when work has begun on an unsigned change so it can be caught the same day.
The rot that got paid for.
Scenario: A bathroom remodel is three days in when the crew opens the wall behind the tub and finds rotted sheathing and a leaking supply line. The crew lead photographs it and sends four words. The agent asks the affected area in square feet, whether the subfloor is involved and whether a plumber is needed. It prices six sheets of sheathing, four hours of carpentry, two hours of plumbing and materials at the contract markup — 1,340 dollars — and states a two-day schedule impact affecting the tile start. It sends the change order at 10:15; the homeowner signs at 11:40; the crew proceeds after lunch. At final invoice there is nothing to argue about, because the running total shows three approved changes and the client signed all of them.
Anyone running work on someone else’s house.
Change orders are where a fixed-price job quietly loses its margin.
Discovered conditions are routine and rarely documented in time.
Deck replacement beyond the allowance is the classic unbilled change.
Half an hour per change is the reason changes go unwritten.
Sending a photograph is achievable; writing a change order on site is not.
Chasing signatures after the fact is the worst version of this job.
Job records, pricing and signatures.
Writes the change order to the job and updates the contract value.
Keeps changes and their approval status on the job record.
Supplies the site photograph that justifies a discovered condition.
Collects the signature before work proceeds.
Pushes approved changes into invoicing so nothing is billed from memory.
Reaches the homeowner by SMS, which is how a same-day signature actually happens.
Sends the itemized change order from your own address.
Alerts the project manager when work has started on an unsigned change.
Where unbilled changes cost most.
Unbilled change work is the most common way a won job loses money. The barrier is the half hour nobody has, and removing it is the whole fix.
Use the AI Change Order Writer when margin disappears during jobs, not before them
Pricing, signatures and stopping work.
Run the change order agent if jobs are won and margin disappears during them. Run the estimate builder if the problem is upstream and leads are going unquoted.
An AI agent for change orders takes a photograph and a description from site, asks the few questions needed to price the change, builds an itemized price from your rate card with the schedule impact in days, sends it for signature before the work proceeds, and tracks the running change total against contract value.
It cannot stop a crew, but it flags immediately when work has begun on an unsigned change and notifies the project manager. Same-day visibility is what makes the difference; nobody catches these a week later.
From your rate card, with labor and materials itemized. Anything outside the configured rates — a subcontractor quote, an unusual material — goes to a human to price rather than being estimated.
Because that is what clients dispute later. A client who signed for two extra days does not argue about the finish date; a client who only approved a price does.
Yes, and it matters. A discovered condition needs a photograph and an explanation; a client request needs a clear record of who asked and when. They are different conversations at final invoice.
Especially for small changes. Large ones get written up anyway; it is the 300 and 600 dollar changes that go unbilled, and they add up to the margin.
It runs on Agentplace. Agentplace is an AI agent platform where the agent gets its own page, talks to your visitors there, and carries the request through to the end instead of handing it to a form. You can open this template and change any step before you publish it.
Price the scope change, state the schedule impact, and get it signed before the crew builds it — instead of arguing about it at final invoice. Open it in Agentplace and change any step before you publish.