Monitor Jira time data, generate per-developer invoices and compliance reminders, and email auditable records via Gmail.
Fetch Jira issues with time data across projects, including hours, assignee, sprint, and status. Aggregate hours per developer and identify missing time logs. Generate per-user invoice summaries with text attachments and email them via Gmail, while maintaining auditable records for finance.
Automates end-to-end invoicing and reminders by integrating Jira, Gmail, and n8n.
Fetch all Jira issues with time data across projects.
Aggregate hours by assignee and prepare per-user billing data.
Identify issues with zero logged time and generate reminders.
Generate per-user invoice summaries with attachments.
Merge invoice and reminder data into a single email flow.
Send invoices and reminders via Gmail with audit trails.
Before: manual data gathering from Jira is time-consuming and error-prone. After: automated data collection, invoice generation, reminders, and auditable records for every billing event.
A simple 3-step flow that non-tech users can follow.
Retrieve all project issues with time spent, assignee, sprint, status, and priority.
Group hours by assignee to compute totals and flag zero-time entries.
Create per-user text invoices, merge with reminders, and email via Gmail with audit trails.
One realistic scenario.
Scenario: In a sprint with 8 developers, the AI agent fetches Jira time data, calculates per-person hours, flags missing logs for two developers, generates 8 invoices at $50/hr, and emails each developer with the invoice as a text attachment and a reminder if needed.
One supporting sentence.
Needs accurate, auditable invoices for clients.
Wants visibility into time compliance across sprints.
Wants to automate invoice generation and sending.
Needs consistent audit trails for compliance.
Wants quick insight into missing time entries.
Requires scalable invoicing across multiple projects.
One supporting sentence with short explanation.
Fetch time data across projects and compute hours.
Send invoices and reminders with attachments; maintain audit trails.
Orchestrate data flows, merge metadata and binary attachments, and manage scheduling.
One supporting sentence with short explanation.
One supporting sentence with short explanation.
The agent identifies zero-hour entries during aggregation and sends personalized HTML reminders to the affected developers. Reminders include a concise list of unlogged issues and are sent only to those individuals. The system avoids spamming users who have complete logs, and does not proceed with invoicing until time entries exist. All reminders are logged for audit and traceability.
Yes. The rate is configurable per client or project; default is $50/hour. The agent applies the rate to each person’s accumulated hours and produces a line-item invoice accordingly. You can override rates for specific developers if needed, and rate changes apply to subsequent invoices. Invoices reflect the configured rate and time data.
Issues with no logged time are flagged during aggregation and may trigger reminders or exclusion from invoice total until logs are entered. The agent keeps a separate reminder list for these cases and records the status in the audit trail. Invoices published for other developers remain unaffected. This ensures no overbilling based on incomplete data.
Yes. Every email sent by the agent is logged with recipient, subject, timestamp, and attachments. Reminders and invoices are traceable in the system, enabling compliance reviews. The Gmail integration records delivery status, retries, and attachment integrity.
Invoices are generated as text attachments for readability and portability. They can be adapted to other formats in downstream workflows, and the data can be exported to CSV or JSON for client accounting systems. The agent maintains the original text for auditable simplicity.
Emails can be triggered manually or scheduled on a cadence (e.g., end of sprint). The agent ensures recipients exist and attachments are valid before sending. Scheduling respects time zones and ensures timely delivery with full audit trails.
The Jira connection must have read access to issues and time data. The Gmail connection requires send permissions and access to the required mailbox. The agent uses secure tokens and adheres to least-privilege principles, logging access events for security audits.
Monitor Jira time data, generate per-developer invoices and compliance reminders, and email auditable records via Gmail.
