One automated flow that signs up, verifies, issues a branded pass with a QR code, emails a PDF, and logs every step.
The AI agent automates the end-to-end gym trial pass workflow from signup to verified delivery. It verifies emails in real-time, embeds a member photo on a branded pass, and generates a QR code for quick check-in. The completed pass is exported as a mobile-friendly PDF, emailed to the member, and logged in Google Sheets for audit and reporting.
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Ingests signup data via webhook (name, email, photo URL, dates).
Verifies emails using VerifiEmail and blocks disposable addresses.
Generates a unique Pass ID with the format GYM-{timestamp}.
Creates a QR code for instant gym check-in.
Builds a branded pass design with member photo and validity dates.
Exports the pass to PDF and emails it to the member with a welcome message.
The AI agent reduces manual steps and errors in trial onboarding. It ensures only valid emails are accepted, creates a unique pass instantly, and delivers a branded PDF with a QR code for check-in. The system logs every signup in a single sheet and returns a complete API response for transparency. It eliminates multi-tool handoffs and provides consistent branding across passes. It also supports error handling and retries to reduce failed deliveries.
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Receive signup data from a webhook (name, email, photo URL, dates).
Verify the email via VerifiEmail, generate GYM-{timestamp}, create a QR code, and build a branded pass.
Export to PDF, email the pass with a welcome message, and log the registration in Google Sheets; return full pass details via API.
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Scenario: A new member signs up for a gym trial. The AI agent validates the email, creates a GYM-1731398400123 pass, generates a QR code, builds a branded PDF, emails it to the member within seconds, and logs the entry in the Gym Trial Passes sheet. Outcome: The member has instant access, and the gym has a complete record.
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Needs fast onboarding for new trials.
Requires quick issuance of passes at check-in.
Maintains consistent branding and compliance.
Ensures secure handling of member data and integrations.
Tracks signups and campaign effectiveness.
Delivers instant, branded access for new members.
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Validates email addresses and blocks disposable emails during signup.
Renders the pass design as a PNG for previews or embedding.
Converts the designed pass to a PDF with a mobile-friendly layout.
Sends emails with the PDF attachment; handles reliable delivery.
Logs each signup to a centralized sheet and updates status.
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The AI agent processes signup data, verifies email, generates a pass, and logs records in connected services like Google Sheets. Data storage depends on your connected apps; no data is stored by the agent itself beyond these services. You retain control of data and can disable or rotate credentials as needed.
Yes. You can adjust colors, gradients, layout, fonts, and logo placement within the pass template. Branding updates apply to all generated passes automatically, ensuring consistency across check-ins.
The agent is designed for high-throughput signup flows. It can process partitions or batch requests, but you should monitor API limits and ensure the webhook integrates with your site’s signup form for reliable delivery.
Data is transmitted over HTTPS. The agent uses OAuth2 to access Google services and adheres to least-privilege access. Passes and data do not leave your approved services; access is scoped to required permissions only.
If an email fails verification, the signup is rejected with a clear error and no pass is generated. You receive a detailed failure reason, and you can retry with a valid email. Optional fallback flows can be configured.
Yes. The system accepts start_date and valid_till from the webhook and can enforce custom durations. You can also hardcode default periods in the pass details builder.
If PDF export fails, the system uses a retry mechanism and notifies the operator. If email delivery fails, the API returns an error and logs the failure for manual retry; you can trigger a resend when needed.
One automated flow that signs up, verifies, issues a branded pass with a QR code, emails a PDF, and logs every step.
