Monitor incoming Gmail messages, classify by keywords, apply labels, and log outcomes to Google Sheets automatically.
The AI agent continuously monitors incoming Gmail messages and extracts key details from the subject and body. It classifies emails using keyword-based rules and applies appropriate Gmail labels. It logs classifications, labels, and metadata to Google Sheets and can mark or archive messages to keep your inbox focused.
Performs end-to-end email triage by classifying, labeling, and logging outcomes.
Identify new Gmail messages and analyze subject and snippet with keyword-based rules.
Classify messages into predefined categories based on keyword mappings.
Apply the correct Gmail label and optionally move the message out of the inbox.
Mark messages as read or archive after labeling to reduce clutter.
Log the classification, label, and metadata to Google Sheets for audit and reporting.
Notify you of high-priority items or misclassifications for quick review.
This section contrasts current manual workflow pains with automated outcomes.
A simple 3-step flow that non-technical users can adopt.
Detect a new Gmail message and fetch its full content for analysis.
Analyze the subject and snippet against keyword mappings to choose a category.
Apply the label, archive or mark as read as configured, and log the outcome to Google Sheets.
One realistic scenario showing end-to-end processing.
A marketing email arrives at 9:15 AM. The agent analyzes the subject and snippet, maps it to the 'Promotions' category, applies the Gmail label 'Promotions', archives it from the Inbox, and logs the event with a timestamp and label to Google Sheets.
One supporting sentence.
Filter promotional messages and log campaign-relevant emails.
Triage inquiries quickly and route to the correct label.
Automatically classify tickets to speed up response times.
Gain auditable records of email handling in Sheets.
Configure keyword sets and labels for compliance and governance.
Keep important messages visible by reducing clutter.
One supporting sentence with integration details.
Applies labels, archiving, and read-status updates based on classified category.
Logs classification results, labels, and timestamps for auditing and reporting.
One supporting sentence with short explanation.
One supporting sentence with short explanation.
Labels are applied to the Gmail thread and the message can be archived or marked as read per rules. The original content remains accessible in Gmail, and the label acts as a persistent classification. If archiving is enabled, the email is moved out of the primary inbox but remains searchable. You can still open the message from Labels or All Mail. The Sheets log records the labeling action for audit purposes.
Yes. You can define your own keyword mappings and related labels in the configuration. The agent will apply the corresponding label when a match occurs and log the result. It is easy to add or modify categories as needs evolve. Changes apply to new messages going forward, and you can adjust rules at any time.
Logging to Sheets is configurable. If you disable logging, the agent will still label and manage Gmail messages, but there will be no auditable sheet record. You can enable logging later to restore the historical log flow. The agent still maintains in-Gmail labeling and archiving functionality regardless of logging.
Yes. The agent uses standard Google OAuth scopes to access Gmail and Sheets. Access is limited to the minimum permissions needed to label, archive, and log. You control which Google account and sheets are used. You can revoke access at any time from your Google account settings.
Yes. You can adjust the trigger to run on new messages only, or apply timing constraints. The setup allows changing the criteria for when a message should be evaluated. This makes it flexible to fit different inbox management needs.
Data handling follows your Google account policies. Only metadata and content exposed by Gmail for classification are used within the agent. Labels and logs do not export to external systems unless you configure them. You retain control over what is labeled and logged, and you can disable logging at any time.
When multiple matches occur, the agent uses a priority order you can configure. It will apply the highest-priority label and reflect the decision in the Sheets log. If needed, you can review and adjust the mapping to resolve overlaps. You can also set a fallback category for ambiguous cases.
Monitor incoming Gmail messages, classify by keywords, apply labels, and log outcomes to Google Sheets automatically.
