Automatically scores RSVP responses from forms, routes high-fit prospects to sales via HubSpot and Slack, and nurtures remaining leads.
The AI agent ingests RSVP data from Google Forms or Typeform and standardizes fields. It scores each registrant with GPT-4o-mini based on job title, company, and intent to produce a 0-100 fit. High-fit leads are created in HubSpot, notified in Slack, and nurtured or booked for follow-up, while all activity is logged in Google Sheets for visibility and auditing.
Automates scoring and routing across your sales stack.
Ingest RSVP data from Google Forms/Typeform
Analyze data with GPT-4o-mini to determine 0-100 fit
Score each prospect 0-100
Route high-fit leads to HubSpot and Slack notification
Nurture low-fit leads via email lists
Dashboard scores and conversions in Google Sheets
Before: manual RSVP qualification caused delays and missed high-fit prospects. After: automated scoring and instant routing improve speed and accuracy.
A simple 3-step flow to automate RSVP scoring.
RSVP responses from Google Forms or Typeform are captured via webhook and normalized for scoring.
The AI analyzes title, company, and intent to compute a 0-100 fit score.
If score >= 80, create/update HubSpot contact, post a summary to Slack, and schedule follow-up; otherwise enroll in nurture and log results in Google Sheets.
One realistic scenario showing timing and outcomes.
Scenario: A 500-RSVP webinar generates 60 high-fit prospects (score 85–95) added to HubSpot and notified in the #sales Slack channel. Calendly invites are sent automatically and 60 nurture sequences are started for the remaining 440; a dashboard tracks 100% of responses and conversions over 14 days.
One supporting sentence.
Coordinate data and handoffs across events and CRM
Improve lead quality and follow-up speed
See high-fit RSVPs in real time and book meetings
Automate routing and nurture for event leads
Maintain data integrity and auditable scoring
Scale event-driven lead qualification with minimal overhead
One supporting sentence with short explanation.
Source RSVP data and trigger the scoring workflow via webhook.
Orchestrates data flow between forms, AI, and CRM.
Performs job-title/company/intent analysis and produces a 0-100 score.
Creates/updates contacts and triggers follow-up tasks based on score.
Posts high-fit lead alerts to the sales channel and notifies owners.
Auto-schedules meetings with high-fit leads.
Logs scores, outcomes, and conversions for dashboards.
Six concrete event scenarios where this AI agent excels.
Common concerns with practical answers.
Scores are derived from observable attributes such as job title, company size, and stated intent. Accuracy improves with higher-quality input; you can tune thresholds over time and review edge cases. Every scoring decision is logged to support auditing, and you can override actions when necessary. We provide calibration guidance using historical conversions to align with your sales outcomes.
Yes. The agent can route to other CRMs like Salesforce by swapping the integration point and mapping fields accordingly. The scoring and routing logic remain the same; only destinations change. We support multi-CRM setups with parallel data flows to avoid data silos.
The system can score RSVPs from multiple providers, such as Typeform or Google Forms, as long as responses can be delivered via webhook. You can add additional sources by configuring extra webhooks or connectors. Data normalization ensures consistent fields for scoring.
RSVP data, scores, and logs are stored in connected apps like Google Sheets and HubSpot. Access follows your security policies, and retention can be set per policy. The system does not store data beyond what you permit unless you enable extra export or backups. Regular purges are recommended for compliance.
Yes. The AI agent supports multi-event scoring with separate profiles per event. You can configure event-level thresholds and routing targets to keep data isolated. Real-time updates propagate to the CRM and Slack channels as events generate RSVPs.
Automatic re-scoring can be triggered when critical fields change, or you can require manual review for flagged records. The system maintains a score history and audit trail for every change. Re-scoring ensures actions always reflect the current lead quality.
Yes. The workflow supports human-in-the-loop review with explicit approval steps. You can set rules to require review for certain score ranges or event types. This governance layer ensures alignment with your sales strategy.
Automatically scores RSVP responses from forms, routes high-fit prospects to sales via HubSpot and Slack, and nurtures remaining leads.
