Automates the daily progress inquiry, collection, and reporting workflow by integrating Google Sheets, Slack, and ChatGPT.
Reads the WBS sheet to identify participants and today’s progress fields. Sends individualized Slack DMs to team members at 17:00 to capture daily updates. Aggregates the responses with ChatGPT and posts a summarized daily report to the designated Slack channel.
Directly engages team members to collect updates, compiles data, and shares a daily report.
Fetches the daily progress sheet.
Sends Slack DMs to each member with a progress prompt.
Waits for responses for a defined window to maximize participation.
Aggregates updates using ChatGPT.
Generates the daily report content.
Posts the report to the designated Slack channel.
before → Slack messages require manual prompting; updates are frequently missed; reporting is inconsistent; data collection is slow; reporting is delayed. after → Prompts are delivered on schedule via Slack DMs; updates are captured consistently and centralized; reports are formatted uniformly for quick reading; a daily report is posted automatically to the channel; progress data is stored in Sheets for auditing.
A simple 3-step system to automate daily progress.
Automatically triggers at 17:00 and reads the WBS sheet to identify participants and today’s progress fields.
Sends individualized DMs with a concise progress prompt to every identified participant.
Waits for responses for a defined window, aggregates updates with ChatGPT, and posts the daily report to the team channel.
One realistic scenario showing input, processing, and output.
Scenario: 2025/10/20, 12 participants, the AI Agent reads the WBS sheet, DMs each member with a progress prompt, waits 30 minutes for responses, aggregates updates with ChatGPT, and posts a concise daily report to #daily-report showing each member's progress and remarks.
Identify the roles that gain daily visibility and streamlined processes.
Requires daily visibility into team progress to adjust plans and milestones.
Wants fast, reliable updates to keep tasks on track.
Needs consistent inputs for sprint reviews and retrospectives.
Monitors progress across multiple projects for portfolio reporting.
Requires high-level daily updates to steer decisions.
Configures integrations and maintains automation tooling.
Core tools used and what the agent does inside each.
Reads the WBS sheet to identify participants and today’s progress; optionally writes updates for auditing.
Sends DMs to members, receives replies, and posts the daily report to channels.
Summarizes updates into a clean, consistent daily report.
Practical scenarios that maximize the value of automated daily progress checks.
Common concerns and practical clarity about this AI agent.
Yes. The trigger time can be configured in the agent’s scheduling settings. You can adjust it to match your team’s time zone and daily rhythm, and you can set daylight saving adjustments if needed. The change applies to all participants and prompts on that schedule. If you pause or modify the schedule, you’ll see the changes reflected in the next run.
If a member doesn’t respond within the defined window, the agent can flag the missing update for follow-up or escalate to a human owner. It can also include a notice in the daily report that certain inputs were missing and require a manual check. The system preserves previous day data for context and audit, ensuring no single missing entry breaks the report.
Yes, Slack rate limits can apply when sending a large number of DMs quickly. The agent includes deliberate pacing between messages to avoid spikes that trigger limits. You can adjust the delay between messages or batch DMs to fit your workspace policies. This helps ensure successful delivery without hitting rate limits.
Absolutely. The progress prompts, DM wording, and report formatting can be customized to match your team’s language and reporting standards. You can modify the templates in the integration settings without touching the core automation. This allows you to align the prompts with project terminology and reporting preferences.
The agent reads the WBS sheet to identify participants and stores the resulting progress entries in the sheet for auditing. Access is controlled by your Google Workspace permissions and bot credentials. You can set read/write restrictions to limit who can view or edit the data. Data retention policies can be configured to meet your compliance needs.
Security is handled through OAuth-based access, scoped permissions, and token rotation. The agent only uses the minimum required scopes to perform its tasks. Sensitive data is transmitted over encrypted channels, and access is auditable. If needed, you can disable or rotate credentials without impacting other workflows.
Yes. The agent can be configured for multiple teams or projects by pointing to different WBS sheets, Slack channels, and report templates. Each deployment can have its own schedule, prompts, and reporting channels. Centralized management allows you to clone configurations and apply updates across teams with minimal duplication.
Automates the daily progress inquiry, collection, and reporting workflow by integrating Google Sheets, Slack, and ChatGPT.
