Monitors Google Calendar, creates email and SMS notifications, and logs activity to power a live analytics dashboard.
Collects Google Calendar events, filters for relevant meetings, and prepares data for messaging. Generates and sends daily email and SMS notifications and reminders. Logs every action to Google Sheets and updates a real-time analytics dashboard with delivery metrics.
Orchestrates data, messaging, and reporting across calendar-based alerts.
Collects calendar data and filters for relevant meetings.
Formats event details into clean emails and SMS messages.
Sends daily email summaries via Mailchimp or SendGrid.
Sends daily SMS summaries via Twilio.
Sends 15-minute reminders before each event.
Skips all-day events automatically.
Before: you manage reminders across multiple apps with inconsistent timing and little visibility. After: you have a unified, reliable flow with complete logging and a live dashboard.
A simple 3-step process to automate calendar notifications.
Pulls events from Google Calendar, filters for relevance, and prepares a clean data set for messaging.
Formats emails and SMS, schedules reminders, and dispatches daily and event-based notifications.
Saves every execution to Google Sheets and updates a live analytics dashboard.
A realistic scenario showing timing, tasks, and outcomes.
A project manager wants a 7:00 AM email digest, an 8:15 AM SMS reminder for the first meeting, 15-minute reminders for upcoming items, and a Sunday week-ahead preview. The AI agent pulls today’s events, sends the morning summary via SendGrid, dispatches the SMS recap via Twilio, triggers reminders ahead of each event, and posts a week-ahead overview to the dashboard.
Roles that gain reliability, visibility, and automation in daily scheduling.
Keeps client meetings and milestones visible across channels.
Provides scalable reminders with dashboards to monitor outcomes.
Ensures timing accuracy and week-ahead planning for teams.
Automates follow-ups and ensures no meeting is overlooked.
Automates executive calendar reminders and summaries.
Delivers cross-timezone reminders with a central dashboard.
Tools used to run and visualize the AI agent’s workflow.
Pulls events and calendar data.
Sends formatted emails to recipients.
Sends SMS reminders and summaries.
Logs executions and stores metrics.
Renders live charts in the analytics dashboard.
Orchestrates the AI agent workflows on a schedule.
Practical scenarios that showcase concrete results.
Common questions about setup, security, and operation.
The AI agent integrates with Google Calendar for data, Mailchimp or SendGrid for emails, and Twilio for SMS. It logs activity in Google Sheets and displays results in a Chart.js-based dashboard. The orchestration is handled by n8n on a schedule. You can customize timing, messages, and thresholds to fit your workflow. No code changes are required to enable these integrations.
Yes. You can set the timing for daily summaries, choose which events generate reminders, and skip all-day events. Reminders can be scheduled minutes to hours before events, and weekly previews can be configured to occur on Sundays. Messages themselves can be tailored to include relevant fields such as location, attendees, or agenda. Changes apply across all channels automatically.
Data is accessed only through your linked Google Calendar, email, and messaging accounts. All messages are sent via your configured providers, and logs are stored in your Google Sheets with access controls. The AI agent operates within your own account credentials and does not export data elsewhere by default. You can enable additional encryption and access rules as needed.
Yes. All executions are logged to Google Sheets, including timestamps and outcome statuses. The live analytics dashboard visualizes delivery success, failures, and timing. You can export logs for audits or share dashboards with stakeholders. The system keeps an auditable trail without manual tracking.
The AI agent works with standard Google Calendar accounts and common email/SMS providers. Free-tier access may have rate limits or quotas on sends, but the flow remains functional for typical daily use. You can adjust cadence and volumes to stay within limits while preserving visibility. For higher throughput, consider scalable email/SMS plans.
Set up requires connecting your Mailchimp or SendGrid account for emails and your Twilio account for SMS. The AI agent provides guided prompts to authorize each service and test connections. After linking, you configure templates for emails, SMS formats, and delivery windows. The orchestration will begin running on schedule with the connected providers.
The AI agent reprocesses calendar data on each run and updates messages accordingly. If an event is canceled, reminders tied to that event are skipped automatically. If an event is rescheduled, the updated time is picked up on the next execution and corresponding notifications are adjusted. The logs capture these changes for complete traceability.
Monitors Google Calendar, creates email and SMS notifications, and logs activity to power a live analytics dashboard.
