Monitor your calendars, tasks, and messages each morning, log metrics to Sheets, and notify you with a daily Slack summary plus a Friday weekly review.
The AI agent collects data from Google Calendar, Todoist, Slack, and Sheets to form a complete daily picture of your work. It analyzes patterns with OpenAI to identify focus blocks, overload risks, and opportunities to rebalance your schedule. It logs raw metrics to Google Sheets and delivers a Daily Productivity Summary via Slack, with a comprehensive Weekly Strategic Report every Friday.
A concise rundown of the agent's end-to-end tasks.
Fetches today’s Google Calendar events.
Retrieves overdue and high-priority Todoist tasks.
Analyzes Slack message activity to gauge collaboration and volume.
Runs OpenAI analysis to identify focus blocks and overload risks.
Logs raw metrics to Google Sheets for historical tracking.
Sends a Daily Productivity Summary to Slack and a Weekly Strategic Report on Fridays.
Before: You struggle with untracked focus time, uneven meeting load, overdue tasks, scattered data across Calendar, Todoist, Slack, and Sheets, and manual weekly reviews that take hours. After: You gain a consolidated daily snapshot, automated 7-day data for weekly review, Slack summaries with actionable steps, proactive overload alerts, and clear patterns to rebalance your schedule.
A simple 3-step flow that non-technical users can follow.
Fetch today's Google Calendar events, overdue/high-priority Todoist tasks, and recent Slack activity.
Run OpenAI analysis to identify focus blocks and overload risk signals.
Write metrics to Google Sheets and post a Daily Productivity Summary to Slack; on Fridays generate and share the Weekly Strategic Report.
A realistic scenario showing the daily routine and outcomes.
Scenario: It’s Monday at 8:00 AM. The AI agent pulls today’s Google Calendar events, fetches overdue/high-priority Todoist tasks, and reviews recent Slack messages. It runs AI analysis to identify focus blocks and risk signals, logs the metrics to Google Sheets, and posts a Daily Productivity Summary to Slack by 8:15 AM. Later in the week, Friday’s run aggregates the past 7 days of data to generate and share a Weekly Strategic Report in Slack.
Roles that gain clear, data-backed productivity insights.
Needs visibility into daily focus time and meeting load.
Wants automated metric tracking for client reporting.
Requires a weekly throughput overview without manual tracking.
Monitors communication load and collaboration levels.
Needs structured feedback for coaching clients.
Wants a single view of team productivity and workflow.
Tools used inside the AI agent workflow to collect, analyze, and report.
Fetches today’s events for the day’s focus.
Retrieves overdue and high-priority tasks to prioritize today.
Analyzes message activity and posts daily/weekly summaries.
Logs raw metrics for historical tracking.
Analyzes data to identify focus blocks and overload risks.
Orchestrates data flows and automations for the AI agent.
Practical scenarios where the AI agent adds value.
Practical, real concerns with detailed answers.
The AI agent reads data from Google Calendar, Todoist, Slack, and Google Sheets as part of daily, automated workflows. Data is pulled to create a complete picture of your day, including meetings, tasks, and message volume. Access is granted via your existing credentials, managed through your selected integration platform. Logs are stored in Google Sheets for historical tracking and auditing within your workspace. You can review and revoke access through your account settings at any time.
Yes. OpenAI’s GPT-4-based analysis is used to interpret the collected data, identify focus blocks, overload risks, and generate practical guidance. You can adjust the AI persona and tone in the setup to align with your preferences. If you don’t provide a key or want to use a different model, you can adapt the workflow to alternate AI services where supported. The core deliverables—daily summaries and weekly reports—remain the same.
Absolutely. You can set the daily run time, define which days run, and tailor the Slack channel and the format of the daily summaries and weekly reports. The setup includes prompts to adjust the AI persona for tone and focus. Reports can emphasize different metrics (focus time, meetings, tasks, or messages) based on your goals. Any changes apply to both the daily and weekly outputs.
Security is treated as a priority. Data is accessed through your existing credentials and stored in Google Sheets for history and auditing. Access is controlled by the integration platform, and data transmission follows standard encryption practices. You can configure what data is logged and set retention policies. If you have strict compliance requirements, you can run the agent in a self-hosted environment with appropriate controls.
Yes. The agent’s data sources—Google Calendar and Google Sheets—are part of Google Workspace. OAuth-based authentication is used to access your calendars and spreadsheets, and Todoist and Slack integrations are configured within your environment. This setup works for individuals and teams, including remote workers and freelancers. You retain access control and ownership of your data throughout.
Logs are stored in Google Sheets as structured rows with date, meetingHours, tasksCount, and slackMessages metrics. You can set retention policies within Google Sheets or export data as needed. The agent does not delete logs without your permission, and you can archive old data to secondary sheets if desired. Regular backups can be configured through your Google Workspace settings. You can disable logging at any time.
Yes. You can pick the Slack channel for both daily summaries and weekly reports, and adjust the content format (text, bullet points, or concise highlights). You can also modify which metrics appear in the reports and how the AI persona presents recommendations. The system prompts can be edited to change emphasis, tone, and actionable steps. Changes apply immediately after you save the updated configuration.
Monitor your calendars, tasks, and messages each morning, log metrics to Sheets, and notify you with a daily Slack summary plus a Friday weekly review.
