Automate the end-to-end CV screening workflow from Gmail to Sheets with AI-based evaluation.
The AI agent automatically ingests incoming CVs from Gmail and stores attachments in Drive. It extracts and standardizes resume data into a clean, searchable format. It evaluates candidates with OpenAI, assigns a 1–10 suitability score, and saves the evaluation data to Sheets for the hiring team to review.
It automates data capture, evaluation, and logging to streamline hiring decisions.
Ingests new CV emails from Gmail and saves attachments to Drive.
Detects file type and routes to the appropriate extractor.
Extracts and standardizes resume content into a consistent format.
Evaluates candidate strengths, skills, and fit using OpenAI.
Assigns a suitability score from 1 to 10.
Saves evaluation data to Google Sheets for the hiring team to review.
This AI agent addresses real-world screening bottlenecks by applying consistent criteria and automating data capture.
A simple, 3-step flow that non-technical users can follow.
Monitor Gmail for new CV submissions and forward attachments to Google Drive.
Detect file type, extract full text, and standardize into a clean format.
Run OpenAI-based evaluation against criteria, assign a 1–10 score, and save to Sheets with a structured summary.
One realistic scenario showing time-to-value.
Scenario: A candidate emails a CV for a Product Marketing Manager role at 9:15 AM. The AI agent detects the message in Gmail, saves the PDF to Drive, extracts the resume, and standardizes the data. It evaluates fit against predefined criteria using OpenAI, assigns a score of 8, and logs the result and key insights to Google Sheets for the hiring team to review within minutes.
Relevant roles that gain clarity and speed from automation.
Speed up first-pass screening with automated CV ingestion and scoring.
Get consistent, objective candidate data for comparisons.
Receive concise AI-generated summaries of top candidates.
Track progress with real-time dashboards and auditable records.
Ensure uniform evaluation and documentation across hires.
Reduce manual data entry through integrated automation.
This AI agent integrates with Gmail, Drive, OpenAI, and Sheets to automate data flow.
Monitors inbox for new CV submissions and triggers the AI agent.
Stores attachments and hosts the extraction pipeline.
Processes evaluation prompts, returns strengths/fit and score.
Stores structured results and provides a live review sheet.
Six practical scenarios where this AI agent adds value.
Practical answers to common concerns about this AI agent.
No. The AI agent handles repetitive data capture, extraction, scoring, and logging to reduce manual work. It provides structured insights and recommendations to assist human decision-makers. Final hiring decisions remain with humans, who can review AI-provided summaries and scores. You can adjust prompts and rubrics to align with your governance. It is designed to augment, not replace, your team.
The agent supports PDF, DOCX, and TXT formats. It routes files through a type-specific extractor after detecting the format. For scanned documents, OCR-based parsing can be enabled to retrieve text. If a file is unreadable, it flags the item for manual review. Overall, the system aims to maximize data capture while maintaining accuracy.
CV attachments are stored in Google Drive within a designated folder. Evaluation results live in Google Sheets with controlled access governed by your Google Workspace permissions. Access is restricted to authorized recruiters and hiring managers. The AI agent does not export data outside your Google environment. All data handling follows your organization’s security policies.
Yes. You can adjust prompts and scoring rubrics to match each role. The agent supports role-specific criteria and weighting. You can define required skills, years of experience, and other benchmarks. This ensures consistent evaluation aligned with your hiring standards.
Security mirrors your Google Workspace settings and organizational controls. Data remains within your domain and is governed by Google’s security model. Access is user-based and auditable. Regular reviews and permission management help maintain compliance. For extra protection, enable admin controls and monitoring on Drive and Sheets.
The current setup focuses on CVs and resumes, but the extraction and logging pipelines can be extended to other document types. You can configure the prompts and criteria to accommodate additional artifacts. Changes would apply to the same Gmail/Drive/Sheets workflow. This keeps a single source of truth for candidate-related documents.
Logging happens in near real-time as soon as evaluation completes. The exact speed depends on network latency and file size, but typical runs finish within seconds. The structured parser ensures consistent data formatting for every entry. This enables rapid review by recruiters and managers.
Automate the end-to-end CV screening workflow from Gmail to Sheets with AI-based evaluation.
